Basic Function: The accounting clerk is accountable for verifying proper payment approval, processing payments in a timely and efficient manner. Coding accounts payable, helping accounting team when need arises and special assignments as assigned by Financial Accounting Manager. Reports to the Corporate Controller.

Qualifications:

  • Ability to complete tasks in a timely manner according to established deadlines
  • Must be an effective communicator at all levels and enjoy working in a team environment
  • Experience with Microsoft Office (Excel, Word, Outlook)
  • Degree in Accounting or Finance Desired
  • Knowledge of Deltek Vision Software a plus
  • Experience in the Architecture & Engineering Industry a plus 
  • Flexibility
  • Detailed Oriented

Principal Accountability:

  • Set Up Vendors/Consultants in Vision (Accounting Software)
  • Obtain W-9’s for Vendors/Consultants
  • Review vendor invoices, scan into Liberty (Paperless Accounting Invoice System), obtain proper approvals and code appropriately in Vision
  • Work in conjunction with the financial accounting manager to ensure invoices are coded correctly and posted in the proper period
  • Effectively communicate with outside vendors to resolve any issues
  • Reconcile/process payments for credit cards
  • Process Check Requests
  • Process Vendor/Consultant Check Runs/EFT Payments
  • Review Certificate of Insurance - Input Certificate of Insurance information into Vision/Scan Certificates into Liberty
  • Review/Process Expense Reports Bi-weekly
  • Process 1099’s
  • Booking of Wires/Transfers
  • Litigation Expense Tracking
  • Maintains list of publications/subscriptions
  • Following up on Vendor/ Consultant Statements
  • Processing of consultant invoices & monthly review of payable items
  • Distribute mail to accounting team
  • Report Sales and use tax
  • Assist team when needed
  • Complete Special projects as required


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